Review minutes with evidence
Compare the items of the minutes with the statements they came from, correct what differs, and save it to the draft.
- For: All members
- About 4 min
What you need
- The draft minutes are ready. If they are not, see Create your first meeting minutes.
- Any member who can open the meeting can correct and save the draft. Only the person who recorded this meeting can approve or regenerate it.
Steps
Press the meeting name to open its minutes
WhyIt lets you check that the content, type, people and dates of the item match what was said.
TipThe number is the position and count of the evidence, not how confident the AI is.
TipFor a meeting without audio, No audio is available for this meeting. appears instead of the button.
TipA sentence of the text can be pressed and retyped in place.
TipTo add, delete or change the type of an item, see Edit minutes and add items.
CautionPressing an item’s Done alone does not save.
When you finish
A successful save keeps your corrections in the draft, and the version the AI wrote stays as it was. It still needs approval. Once the whole document is checked, the person who recorded this meeting can approve it.
Search the transcript
Press the magnifying-glass icon and enter a phrase. Search covers saved original statements and saved translations. It is case-insensitive and looks for the literal phrase, without matching synonyms or paraphrases.
On a computer, a one-line search bar opens with the search box, the count, previous and next buttons, List and a close button. As you type, matching text is highlighted in the transcript and the count appears. In the search box, press Enter to go to the first result and again for the next one, and Shift+Enter for the previous one; after the last result it goes back to the first. The count also shows which result is selected.
To see the results as a list, press List. During a meeting the list opens in the column on the right; on the minutes screens it opens under the search bar. Each result shows the matching excerpt and a time when one is recorded, and a match in a translation is labelled Translation. Press a result to move to the statement; the list stays open. When shown, press More results to load more. Whether the list was open is kept for your next search.
If the match is in a hidden translation, that statement’s translation appears temporarily without changing your display settings.
On a computer, press the close button (Close search) or Escape to close the search bar; clicking outside it does not close it. On a smartphone the results always show under the search box, and you close it with Close, Escape or a tap outside it. The selected statement stays in view.
After stopping a recording or importing a file, you can search the saved transcript in the same way before generating minutes. Wait for loading to finish before checking the results. Selecting a result does not start audio playback. To listen, press play when audio is available.
Cut statements and the translations of corrected sentences are not searched.
Download the transcript or the audio
Before or after the minutes are created, press the downward-arrow icon at the top of the transcript pane. For a meeting without saved audio, it saves the whole transcript as a text file (Download transcript), including when search is open; it does not export only the search results.
For a meeting with saved audio, the icon (Download) opens a list. Press Transcript for the text file or Audio for the audio file (OGG). A meeting with several recordings lists one line per recording. On a phone, the list opens from the bottom of the screen.
Anyone who can play a meeting's audio can download it. While the audio is still being saved, or when the organization admin has turned Audio downloads off, the audio line cannot be pressed and says why. Once the audio has expired, the icon saves the transcript straight away.
Cut statements are not included in the text file. The audio file still includes the parts that were cut.
Downloaded files are not deleted when the audio's retention period ends or when the meeting is deleted.
Mark statements to come back to
Point at a statement and press the flag icon (Mark) that appears at the end of the sentence. The flag button at the top of the transcript pane (Marked statements) opens a list of the marked statements.
Only you see your marks, and they do not go into the minutes. For the steps, see "Mark statements".
If something does not work
An item has no evidence
When pressing an item title highlights nothing in the transcript, no evidence was found for that item. Read the transcript directly to check the content.
An AI-generated item without evidence cannot be sent to an external service, even after approval. An item added by a person can be sent: the record of who added it serves as its evidence.
A word in the transcript is wrong
Once the minutes exist, the transcript pane is for reading. To correct it, press Regenerate, correct it on the screen that opens, and regenerate from there. Regenerating does not carry over the edits you made to the draft by hand. See Correct or cut the transcript for details.
The minutes were changed elsewhere
Pressing Load the latest version discards unsaved edits. Note down anything you want to keep before loading the latest content, then review it again.
The draft will not save
When nothing has changed, pressing Save saves nothing and only ends editing (on a phone, Save as draft cannot be pressed). If saving fails, your edits remain on screen. Check the displayed reason before trying to save again.
Related guides
Approve minutes
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