Correct or cut the transcript

What you need

• Have the Create meeting minutes screen open, or the screen that Regenerate opens.
• Be the person who recorded this meeting.
• Transcript editing must be available for your organization.

How corrected sentences look, and how to revert them

A corrected sentence has a dotted underline and the label Edited. Its time does not change, so the playback position and its link to evidence in the minutes stay as they were.

The original transcript is kept. Press a corrected sentence again to see Original transcript and Revert below the input field, and bring the original sentence back.

A corrected sentence no longer shows its translation. Reverting it shows the translation again.

Cut statements are not deleted

A cut statement is not removed; it stays as a statement the minutes do not use. In the transcript pane and on this screen, a cut part folds into one line that shows its count and times. Show shows the statements, and Hide folds them again. Statements shown this way carry the label Cut.

To undo a cut, press a shown statement, then Restore. There is also a button that restores the whole part. A cut statement cannot be corrected until it is restored.

If every statement is cut, the minutes cannot be created.

Where cut statements are left out

Cut statements are not sent to the AI, and minutes you create or regenerate from now on do not use them for content or evidence. A draft created before the cut may still cite them as evidence; when you approve that draft, the confirmation shows how many.

New questions to the AI assistant do not use them either; conversations from before the cut stay as they were.

They are not found by the search in this meeting's transcript or by the search box at the top of the screen.

They are not in the file saved with Download transcript.

People you share the meeting with through Share meeting do not see them, and a transcript saved to Google Drive, Dropbox or Notion leaves them out. What is saved is the transcript as it was when that version of the minutes was approved. What those people see is the transcript as it was at approval when you share Approved minutes, and the current transcript when you do not.

A file that exports all of the organization's data includes the original transcript, the corrected sentences and which sentences were cut.

The recording keeps its audio

Cutting does not change the recorded audio file. Playback skips the cut parts automatically, and the seek bar marks them with hatching and the note Hatched parts (cut) are skipped during playback.

Saving Recordings to Google Drive or Dropbox includes the audio of the cut parts. The save screen says so too.

Merge two numbers of one person, or change one sentence

After a pause or a reconnection, the same person may get two speaker numbers. Press one of them, choose to change everything that speaker said, and pick the other speaker from the list. The two numbers become one speaker, and no other speaker's number changes.

When a single sentence belongs to someone else, press that sentence. Under the input field, press the person icon next to Speaker of this sentence to change the speaker of that sentence alone.

Undo a speaker change, or remove a name

After a change, a note says what changed for five seconds. Press Undo meanwhile to go back.

In the confirmation, Undo takes the whole change back. Tick Don’t show this again and press Close or Check one by one, and this browser will not show the confirmation again.

To remove a name, press the speaker and use the button at the bottom of the window that opens. A button with speaker numbers, such as “Back to Speaker 1”, removes the names you gave, and merged speakers and sentences moved to another speaker all go back to the speakers recognized automatically. For a name given to only some paragraphs, the button reads Back to the original speakers, and those statements go back to the speakers recognized automatically.

Where the names are used

Names are used only in this meeting's transcript and minutes. They are saved with each meeting and do not carry over to other meetings; even for a regular meeting, you name the speakers again next time. Names typed in other meetings are not suggested either.

Back on the screen, the count above Create meeting minutes also includes speaker names or speaker changes. When you create the minutes, the names are passed to the AI. When a named speaker took on a task or a question to confirm, the name may be written as Assignee or Check with. After creating, check that they are right.

To name or rename speakers after the minutes are created, press Regenerate on the draft, change the names with the pencil icon on the screen that opens, and regenerate. For approved minutes, press Edit in the Minutes pane to start editing, and use the Regenerate that appears there to make a new draft and regenerate it. If you rename speakers and do not regenerate, the current draft does not include the change, and the yellow notice above the draft counts it.

This meeting's transcript pane, the file saved with Download transcript, AI assistant answers and the results of the search box at the top of the screen use the names as they are now.

A transcript saved to Google Drive, Dropbox or Notion uses the names as they were when that version of the minutes was approved. People you share the meeting with through Share meeting see the names as they were at approval when you share Approved minutes, and the current names when you do not. The evidence written into Backlog or Jira issues uses the names as they were when the minutes were created.

A file that exports all of the organization's data includes the names as well.

Correcting after the minutes are created

Once minutes exist, the transcript pane is for reading only. To correct the transcript, press Regenerate on the draft, correct it with the pencil icon on the screen that opens, and regenerate. Regenerating does not keep edits you made to the draft by hand.

For approved minutes, press Edit in the Minutes pane (on a phone, Edit under ⋯ More actions) to start editing, and Regenerate appears. Press it and choose Make the draft: the current content is saved as a new draft, and the same screen opens. The approved version stays as it is.

If you correct the transcript on the regeneration screen and leave without regenerating, or regeneration fails, your corrections stay saved but are not in the current draft. The draft then shows a yellow notice with the number of corrections it misses, and Regenerate.

When you approve that draft, the confirmation tells you the same. To include the corrections, regenerate instead of approving. To approve without them, press Approve anyway.

When a statement used as evidence was corrected after the minutes were created, the evidence shows Corrected in the transcript with the sentence as it was when the minutes were created.

If something does not work