Create your first meeting minutes
Record a meeting and have AI draft its minutes from the transcript, step by step from the start.
- For: All members
- About 5 min
What you need
- Sign in to GIJITO in a browser on your computer.
- To record an online meeting, open GIJITO in Chrome or Edge and join the meeting first.
Steps
Press Start recording
TipTo start from an audio file you already have, choose Import audio file under Import next to it and follow “Import an audio file”.
Tip“Record an online meeting” and “Record an in-person meeting” explain each screen of the connection.
WhyPeople who are not members of that folder cannot see this meeting.
CautionThe folder cannot be changed while recording.
TipIf you left before creating the minutes, open the meeting marked Capture stopped on the meetings list to come back to this screen.
TipA template marked Last used is the one you used last time in this folder.
TipThis field appears only for templates with a “Discussion” section, and Detailed takes longer and uses more AI credits.
WhyThe AI writes the minutes with what is written here as their background.
TipIf the folder has a background, its text is already in the box.
TipUnder the button you see about how many AI credits it uses and how many you have left.
TipThe draft is checked against what was said, then approved by the person who recorded the meeting.
In the GIJITO desktop app, or if you once ticked Don't show this again, the Start the meeting screen opens without the How are you meeting? screen. Choose the meeting type there under Meeting type; how to connect the audio in a browser is under If something does not work in “Record an online meeting”.
When you finish
You have a draft of the minutes. It is not approved yet, so next you check it against what was said.
If something does not work
Create meeting minutes cannot be pressed
The reason is shown just above or below the button.
While Saving the transcript. You can create minutes when this is complete. is shown, wait and the button becomes available.
If it says Only the person who recorded this meeting can create, regenerate or approve its minutes., ask the person who recorded the meeting to create the minutes.
For any other message, see “Minutes cannot be created”.
It says “Part of the meeting is not text yet”
This appears while the audio from a time the connection was down is still being turned into text.
Usually, press Create when it is done. The minutes are created by themselves as soon as the transcript is complete.
If you press Create now, the rest is in neither the transcript nor the minutes.
It says “The minutes could not be created”
The transcript is saved, so you do not need to record again. Press Create again.
If Create again is not shown, see “Minutes cannot be created” for what to do about the reason shown.
A feature described in Help is not visible
Each item is shown only under its own conditions. For example, Discussion detail appears only when the chosen template has a “Discussion” section.
Some features may be turned off for your organization. If you are not sure, tell the person in charge in your organization the name of the feature and any message shown.
Related guides
Review minutes with evidence
Back to Help Center