Find and organize meetings

What you need

• The meeting you are looking for is saved in a folder you are a member of.
• Renaming, moving to another folder and deleting are done by the person who recorded the meeting.

Find a meeting by its content or items

Click the search box at the top of the screen to open Search everything. You can also press Ctrl and K together (⌘ and K on a Mac). Type at least two characters to search the meetings you can view.

Switch what to search with Everything, Meetings, Meeting content and Approved items. Meeting content searches minutes, including drafts, and transcripts; Approved items searches the items of approved minutes. Click a result to open that part of the meeting.

Change the sort, columns and rows per page

Click a column heading to sort by that column; click it again for the reverse order. The columns from Folder to Actions can be reordered by dragging the handle in their heading. The handle appears when you point at the heading.

Drag the line at the right edge of a heading to change the column’s width, and double-click the line to return to the default width. Under the list, Meetings per page sets 10, 20 or 50 meetings per page. The column order, widths and page size are saved in your browser.

When the browser window is narrow, the handles and width lines are not shown and some columns are hidden.

Rename a meeting

Press the button with three vertical dots at the right of the row, choose Rename, edit the Meeting title and press Save. Draft minutes take the new name; approved minutes do not change.

Move a meeting to another folder

In the same menu, choose Move to folder and select the Destination folder. The dialog shows how the people who can view the meeting will change; check it, then press Move.

Moved to a shared folder, the meeting becomes visible to that folder’s members, and members of only the old folder can no longer view it.

Delete a meeting

In the same menu, choose Delete and press Delete again in the confirmation. The deleted meeting moves to Trash and no longer appears in the list, search or meeting items.

Renaming and moving are available once the minutes have been created. A meeting whose recording was stopped but whose minutes are not created yet can only be deleted.

Move or delete several meetings at once

Select meetings with the checkboxes at the left of the rows: move and delete buttons showing the count appear above the list. Press one and confirm.

If only some meetings succeed, the number that succeeded is shown and the failed meetings stay selected.

Restore a deleted meeting

Trash lists the meetings you deleted whose Restore until date has not passed.

Press Restore for the meeting and press Restore again in the confirmation. The meeting returns to the list. A meeting past its date cannot be restored.

If something does not work