Use AI Assistant for your meeting

Ask the AI questions or give it instructions about the meeting on screen, check the sources of its answer and copy it. You can also manage your chats and your own prompts.

For: All members
About 5 min

What you need

AI Assistant is available in your organization. Ask your organization’s administrator whether it is.
You have a meeting with minutes open (a draft or approved). It also works on the recording screen.
Sending needs a seat and AI credits left.

Steps

Press AI Assistant

Step 1 of 4

TipWhile recording, press AI Assistant at the top right of the screen, and it opens beside the transcript.
CautionEach send uses your own AI credits.
TipTo choose the language of the answer, press “Reply in: EN” or the like under the box.
TipRead the statements around it with View in the transcript, and come back with Back to the AI's answer.
CautionCopying sends no mail and adds nothing to the minutes.

When you finish

You check the answer to what you sent against its sources, and copy it to use.

Answers to things unrelated to the meeting

When what you send is unrelated to the meeting, such as what a term means or the wording of a mail, the AI answers from its general knowledge. The answer is shown in a box labelled General knowledge, with no source numbers.

What you ask about the meeting is answered from this meeting, with source numbers. The AI never fills in what the meeting did not cover with general knowledge.

An answer in the box is not from the meeting and may be wrong or out of date. When you copy the answer, the box’s label and note are left out.

Keep topics in separate chats and open your history

Start an empty chat with the New chat icon. The earlier chat stays, and the new one does not carry its exchanges over.

Open a chat you had in this meeting from Chat history. The history is the same while recording and after the meeting.

Choose Rename or Delete this chat from Actions for this chat. A deleted chat cannot be restored.

When you go on in the same chat, the AI takes the last 3 exchanges into account.

Set up your own prompts and their order

Press Edit prompts to open AI Assistant in your settings.

With Add a prompt, enter a Name (up to 30 characters) and a Prompt (up to 1,000 characters), then press Save to make it a button. You can have up to 20 prompts of your own, used both while recording and after the meeting.

Change the order for While recording and for After the meeting separately; up to 4 on each are Show from the start. Prompts you switched off are under “More prompts”. Changes are saved at once.

AI credits and the privacy of your chats

Each send uses the same AI credits as creating minutes, and how many depends on what was processed. An answer that nothing was said about it uses them too.

Only the person who sent can open a chat. Folder members and the organization’s administrators do not see it, and it is not in the minutes or in files you send or download.

If your organization switches the feature off, the chats are not deleted, and they show again once it is back on.

If something does not work

You cannot find AI Assistant

It is not shown unless your organization has it. Ask your organization’s administrator.

After the meeting it shows once the minutes exist; on the recording screen, once recording has started.

It shows, but you cannot send

If it says You need a seat to use the assistant, ask your organization’s administrator for a seat. If it says You have used all of this month's AI credits, wait for next month or talk to your administrator. Either way, earlier answers stay readable.

If it says Nothing has been said yet, wait until statements are transcribed. While an answer is on its way, you cannot send the next one.

No answer comes, or it could not be created

If The answer could not be created. appears, press Try again. When no answer was saved, no credits are used.

If The AI Assistant is paused for now. Please try again later. appears, try again later.

“Nothing about that was said in this meeting.” appears

Nothing about that was said in this meeting. appears when no statement in the open meeting talks about what you asked. Send it in other words, or check the transcript. This answer uses credits too.

Next step

Review minutes with evidence

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