Add names and terms to a glossary

Add words to the glossary in your settings or to a folder’s glossary, so transcripts and minutes spell them the same way.

For: All members
About 4 min

What you need

Know how the word should be written.
To add to a folder’s Glossary, be a member of that folder.

Steps

Where do you add the term?

Press Settings from the icon at the top right

Step 1 of 4

WhyTerms in the Glossary of your settings are used for the meetings you create from now on.
TipChoose the language of Translation in the field beside it, and use Description for a note that keeps the AI from mistaking the meaning.
TipIf you enter a word that is already registered, Add cannot be pressed; correct the term with Edit the existing term.

When you finish

The term joins the list, and its spelling is preferred in the transcripts and minutes made from now on.

Where the terms are used

Terms guide the minutes and the transcripts, and in transcripts they are used for meetings you record in GIJITO, imported audio files and Notetaker bot recordings alike.

The terms of the Glossary in your settings are copied into a meeting when it is created. Editing them later does not change meetings already created.

The terms of a folder’s Glossary are used for that folder’s meetings.

A translation entered in Translation is preferred when translating into that language, including the translation shown while recording.

A term is a preference, not a guarantee: the spelling may still differ, so check the minutes before you approve them.

Edit or delete a term

Press Edit on the row of a term (one of your own in Glossary in your settings, or one of that folder’s in a folder’s Glossary), correct it and press Update. To stop, press Cancel.

Pressing Delete removes the term at once, without asking. While the notice that it was deleted is shown, Undo brings it back.

From 10 terms on, a search field appears above the list.

Reading the list, and which term wins

Scope shows where a term was added: Personal is yours, Folder belongs to the folder, and Organization is shared across the organization. Organization terms cannot be edited or deleted here.

If you or the folder add the same word as an organization term, the organization’s row shows Overridden and your or the folder’s term wins.

If something does not work

“Add” cannot be pressed

It cannot be pressed while Term is empty, or when the same word is already in the list. A term and its reading take up to 200 characters; a translation and a description up to 500.

A term’s row has no “Edit” or “Delete”

Terms with the scope Organization are managed by the organization’s administrators. To change the reading or translation, add the same word as your own or the folder’s term.

A term is not reflected in the minutes or the transcript

Your own terms are used for meetings created after you added them.

A term is a preference, so where the spelling still differs, correct the minutes before you approve them. See “Edit minutes and add items”.

An error appears instead of the list

Press Try again to load it again.

Closing the settings asks “Discard your changes?”

A term you started typing has not been added. To keep it, press Cancel and then Add; otherwise press Discard changes.

Next step

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